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Inventory reports are an essential part of the letting process. They document contents, their condition and the internal condition of the property itself.

 

It is quite common for the landlord or letting agent to carry this out themselves, however this may be seen as biased and create a conflict of interest. Due to time constraints it may also be insufficient.

 

IPS provide comprehensive, independent, unbiased and high quality Inventory Reports  to Landlords, Letting Agents and Portfolio Managers across the country.

 

With more and more disputes over tenancy deposits occurring an Inventory is often the only source of evidence available to the landlord. A properly compiled Inventory by a qualified and independent body is invaluable as evidence in a dispute. Any perceived bias or conflict of interest may result in favour being awarded to the wrong party. The more comprehensive, detailed and objective the report is the greater the chance of the dispute being resolved quickly and fairly. IPS provide a high quality Inventory Report that can be relied upon by all parties to the tenancy and more over facilitate the quick and fair resolution to a disputes should they arise.

 

There are many templates available for use, most agents will have one they prefer, so what makes our Inventory Service any better?

 

Simple, just read on...

 

If you feel that the template you are currently using is sufficient consider how well it would stand up in a dispute, as this is ultimately where it could be brought into question.

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The areas where most fall short are;

  Lack of information describing individual items

  Lack of information describing exact condition of items (including photos)

  Electronic date tagging on reports and photos (dates can be falsified and courts know this)

  Person carrying out the report is not impartial or has a conflict of interests

 

Our unique Inventory Report and high standard of training have been developed to eliminate these problems.  All reports are securely stored in PDF format by an external company and once lodged cannot be changed. Reports lodged are thoroughly checked for Quality Assurance purposes ensuring that our high standards are maintained.

 

All of our impartial Inventory Clerks undergo a thorough training course with examination prior to being licensed. They also undergo relevant security checks as part of the licensing process. An Inventory Report provided by IPS will carry our Licensed Logo ensuring the highest standards of operation have been applied and you are fully insured giving you peace of mind you are in safe hands.

 

Each report contains:

  An introduction page including property details and a unique reference number

  Meter readings

  Health and Safety information

  Keys

  Detailed description with room by room overview

  Summary of condition ratings where they apply

  An explanation of the outgoing inventory condition ratings

  A Signing off page

Our company is founded on client satisfaction. Our entire team is committed to this objective. As a result, a high percentage of our business is from repeat custom and referrals.